Event Process Specialist


About this job

  • Market: Life Sciences & Health Care
  • Branche: Pharmaceutical
  • Area of expertise: Project Management & Services
  • Location: Leiden

What is required?

  • Hours per week: 40
  • Education level: Academic Bachelor
  • Closing date: Sunday, October 17, 2021

About this role

About this role

Are you the Event Process Specialist (EPS) we are looking for?

For this vacancy we are looking for someone to join our Dutch offices in Breda. Due to the actual COVID-circumstances extended home office is possible, supported by a wide range of digital tools.Travel to Beerse will be very limited (only needed in case of Benelux team meetings). Do you have knowledge of laws, regulations and industry standards in the Belgian pharmaceutical market? Are you a team player? Do you have the make-it-happen mindset with excellent project management and planning skills? Do you have great interpersonal, organizational skills and time-management skills?

Take a look at this offer!

The Event Process Specialist will start with supporting several events and eventually be responsible for the coordination of several events in one specific therapeutic area. He/she acts as a business partner and covers the end-to-end coordination of all events with involvement of external stakeholders (i.e. healthcare practitioners and/or organizations). This includes all types of events such as promotional events, medical education events, advisory boards, consultancies, sponsorships, educational grants and patient organization requests.

In this domain the EPS colleague is responsible for the creation, execution and finalization of events in close collaboration with the business partners:
- Participate to event intake meetings to clearly understand the business needs
- Pre-event tasks: administrative follow-up of event
  • Contact with 3rd parties for logistics arrangements (location, meals, travel, lodging, digitization possibilities, …);
  • Event related contract management;
  • Follow up and coordination of event communication journey;
  • Follow up on event subscriptions and participants;
  • Coordination of practicalities (badges, travel (re-)bookings, legal requirements, …).
- Post-event tasks
  • Administrative finalization tasks;
  • Event surveys;
  • Disclosure reporting.
The Event Process Specialist acts as a subject matter expert and advises internal stakeholders about these regulations and applies them during the execution of the event journey, leading to the highest standards of compliance, quality and transparency.



  • First experience in event coordination or relevant internship during studies;
  • Communicate with internal and external stakeholders (inform, advise, coordinate, challenge and evaluate);
  • Pro-activity, ownership, multi-disciplinary collaboration, flexibility & agility;
  • Accountability for own actions;
  • Identify and resolve issues that arise during execution of task;
  • Knowledge of Dutch and English, written as well as spoken. Knowledge of French is an advantage.

Start applying immediately

Start applying immediately

Sending an application is quick and easy. Just make sure you have the required documents ready to go.

Apply now

We are here to help achieving your ambitions.

Do you also dream of becoming the best in your profession? Or do you aspire that one dream job? Let us support you! Our Be Smart online learning environment offers all you need. Trainings, study materials and best practices, aimed to improve both your hard and soft skills.
Part of our program is to let you learn and share experiences with colleagues; a network of fellow specialists who participate in training sessions, events, webinars and socials. The ideal platform to spar about your ideas and get to know each other.
Along with our network come many experiences to support your personal, customized career path. Brunel colleagues are assigned in over 500 companies in various branches, that enable you to explore your potential and realize your ambitions.


Any questions remaining?

Your consultant, Shaheen Bhoelan is happy to clarify anything about this vacancy. When reaching out, use the pub number:

Account manager

Shaheen Bhoelan
Brunel Netherlands Utrecht
+31 30 272 7418

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